All applicants must apply online at www.bjwsa.org/jobs.
SUMMARY: Under limited supervision, coordinates, oversees, plans, schedules, directs, and carries out organizational, administrative, and technical functions of the Engineering Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include but are not limited to:

• Performs various duties to include training, instructing, assigning and reviewing work, maintaining standards and guidelines through the proper coordination of activities.
• Provides technical and administrative support to the Engineering teams, including scheduling assistance, procurement coordination, budget management, preparation of correspondence, reports, and other such documents.
• Coordinates daily program activities for the Engineering Department; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with staff, assists with complex/problem situations, and provides technical expertise.
• Initiates, receives, reviews, processes and/or transmits a variety of information and reports regularly, such as meeting packet materials, budget documentation, proposals and contracts, and invoices and receipts.
• Receives, investigates, considers, and responds to customer complaints and concerns in a professional manner. Provides information and technical assistance to the public and customers, both internal and external, per company policy. Customers include all departments within the Authority, as well as external parties including engineers, contractors, vendors, and customers.
• Leads and coordinates the development, quality control, and delivery of the Committee and Board packets.
• Monitors safety and security policies and procedures applicable to areas of responsibility and recommends changes when needed.
• Maintains project files and technical manuals.
• Assists in the mapping efforts by updating asset information and providing technical support for mapping systems and activities. Coordinates the transfer of as-built record drawings and data into GIS and asset databases.
• Reviews project technical specifications to ensure compliance with BJWSA’s requirements.
• Reviews Record Drawings with engineers and BJWSA’s Inspectors to ensure all required data is furnished and is accurate.
• Communicates with peers, supervisor, employees, and others as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs quality assurance and quality control practices and procedures.
• Maintains, updates, and recommends organizational standard operating procedures.
• Oversees the procurement process for services and supplies necessary for the Department, including consultations with vendors and consultants.
• Prepares professional correspondence (letters, memos, e-mails, reports, schedules, etc.) as necessary to administer existing programs and initiatives.
• Plans, schedules, and conducts meetings with internal and external customers as necessary to achieve departmental goals.
• Review and update procedures for managing and maintaining division records periodically and as required.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

We prefer an associate’s degree or more level of education. Requires technical knowledge of applications including experience with spreadsheets and database management. Prefer a minimum of 5 years’ experience with related functions. Prefer training related to engineering, construction, GIS, asset management or utility operations.

Required knowledge, skills, and abilities include all Microsoft office software products (i.e. Word, Excel, PowerPoint, etc.). Preference for ArcGIS skills related to dashboard setup and maintenance, familiarity with development and construction documents and forms.

Must possess experience working with various computer applications and the ability to use BJWSA-specific software.

CERTIFICATES, LICENSES, REGISTRATIONS: Must possess a valid driver’s license.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or directions from supervisor.

Language Ability: Requires ability to read a variety of codes, regulations, policy and procedure manuals, maps, construction drawings, work orders, etc. Requires the ability to prepare routine reports, performance appraisals, records, etc. with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with clarity, voice control and confidence.

Intelligence: Requires the ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form. Requires the ability to apply influence systems in managing a crew; to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instructions; to counsel and teach employees. Must be able to communicate effectively and efficiently with persons from a variety of educational backgrounds using technical terminology as required.

Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery; to operate motor vehicles.

Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc. Must have moderate levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal stress when confronted with difficult personalities or emergencies.

Physical Communications: Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
All applicants must apply online at www.bjwsa.org/jobs.